Inhaltsverzeichnis:


Support

Please contact us via SmartDesk, Email servicedesk@id.ethz.ch  or by phone +41 44 632 77 77



Change Log

The change log shows all significant changes that have been made in the context of Microsoft 365 / Team. Functionalities that are requested are listed here as backlog items.

Notes on the designations are described below the table (Legende in German) 

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Application / Add-In

StatusTypeCommentRecommendationRequesterService Vermittler

Assessment Date

Assessment ResultFreigabe DokumentAnhang
Tasks

ACTIVATED

3RD-PARTY

MS TEAMS

Teams App für To-Do Tasks

CSC

 

Die App braucht niedrige Berechtigungen und speichert nur die Mail Adresse



shareGate

ACTIVATED

3RD-PARTY

M365 migrations App für Sharepoint 

Sharepoint

 

Auf Antrag von Basisdienste (Ticket #18534307) wurde die App überprüft und freigegeben. 



MS OneDrive  (für @ethz.ch Adressen)

ACTIVATED

M365

Online Speider, synchronisierbar

CSC


ÖFFENTLICHE DATEN
INTERNE DATEN
VERTRAULICHE DATEN

no MFA → Ausnahmebweilligung CISO
MS Teams
(für @ethz.ch Adressen)

ACTIVATED

M365

Kollaborationstool 

CSC


ÖFFENTLICHE DATEN
INTERNE DATEN
VERTRAULICHE DATEN

no MFA → Ausnahmebweilligung CISO
MS Sway
(für @ethz.ch Adressen)

OPEN

M365

Hilft zur Erstellung von Präsentationen

Hess Reinhard Josef (ID) 

 

NO ASSESSMENT - OWN RISK



Provisioning Tool (iSolutions AG)

ACTIVATED

3RD-PARTY

MS TEAMS




 

NO ASSESSMENT - OWN RISK



PnP Management Shell

ACTIVATED

3RD-PARTY

Powerpoint CommandLet Collection for SharePoint and M365

 

NO ASSESSMENT - OWN RISK



mConnect (Moodle)

ACTIVATED

3RD-PARTY

MS TEAMS

Creation of Team Groups for Moodle Courses 
LET

 

NO ASSESSMENT - OWN RISK



One Note Web Clipper

OPEN

3RD-PARTY





 

NO ASSESSMENT - OWN RISK



rClone

ACTIVATED

3RD-PARTY

Command Line Program to manage files on cloud storage. Supports connection to OneDrive on Linux Systems.


 

NO ASSESSMENT - OWN RISK


STC Cloud Software Beurteilung v4 - RClone.xlsx
Microsoft Photo

ACTIVATED

3RD-PARTY

Microsoft Desktop App


 

NO ASSESSMENT - OWN RISK


STC Cloud Software Beurteilung v4 - Microsoft Photos.xlsx
Interseller

OPEN

3RD-PARTY

Die ETH Juniors nutzen Interseller als Akquisitions- und Salestool.

Azure Einbindung:

  • Authentifizierung

Berechtigungen:

  • delegated Permissions
  • Mail & Kalender von eingeloggter Person lesen

Datenspeicherung:

wird zur Freigabe empfohlen, da:

  • keine Datenspeicherung ausserhalb ETH Tenant erfolgt
  • keine Permissions, welche über die des Users herausgehen, benötigt werden
  • die App bereits (ausserhalb M365) im Einsatz ist und sich bewährt hat
Lea van der Geest | ETH juniors

 

NO ASSESSMENT - OWN RISK



Cadmec

ACTIVATED

3RD-PARTY



Ueli Fergg – Hefti

 

NO ASSESSMENT - OWN RISK



Rocketbook

OPEN

3RD-PARTY

Notiz-App: iOS-App „Rocketbook“muss noch überprüft werdenStefan Neuhauser (Student)

 

NO ASSESSMENT - OWN RISK



Miro (Teams App)

ACTIVATED

3RD-PARTY

MS TEAMS

Miro app for Microsoft Teams allows everyone on your team to be aware of new comments and mentions.Die Freigabe der App wird empfohlen, da Miro nur eine Erweiterung der Teams Kalenderfunktionen mit der Verknüpfung eines Boards bietet.Viktoria Ivarsson

 


NO ASSESSMENT - OWN RISK 


https://help.miro.com/...
MS Planner (für @ethz.ch Adressen)

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden



 
NO ASSESSMENT - OWN RISK



Edu Class Notebook

ISSUES

M365

App wird dem User angezeigt, ist aber aktuell nicht nutzbar 




NO ASSESSMENT - OWN RISK



MS To Do 

ISSUES

M365

Kann in unserem Set-up nicht genutzt werden (Fehlende online Mailbox)





MS Forms
(für @ethz.ch Adressen)

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden




NO ASSESSMENT - OWN RISK



Lists

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden


 


NO ASSESSMENT - OWN RISK



OneNote

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden



 
NO ASSESSMENT - OWN RISK



Wiki

ACTIVATED

M365 

App ist aufgeschaltet, Nutzung nicht empfohlen




NO ASSESSMENT - OWN RISK



Stream 

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden




NO ASSESSMENT - OWN RISK



Whiteboard

ACTIVATED

M365

App ist aufgeschaltet und kann genutzt werden




NO ASSESSMENT - OWN RISK



Shift

ACTIVATED

M365 

App ist aufgeschaltet und kann genutzt werden




NO ASSESSMENT - OWN RISK



RSS

ACTIVATED

M365

App ist für Teams aufgeschaltet und kann genutzt werden


 


NO ASSESSMENT - OWN RISK



Azure Board

ACTIVATED

M365

App ist für Teams aufgeschaltet und kann genutzt werden


 


NO ASSESSMENT - OWN RISK



Azure Pipeline

ACTIVATED

M365 

App ist für Teams aufgeschaltet und kann genutzt werden


 


NO ASSESSMENT - OWN RISK



Bookings

REJECTED

M365

Kann in unserem Set-up nicht genutzt werden, da diese App Online Exchange Mailboxen benötigt




NO ASSESSMENT - OWN RISK



Pro Word Cloud

REJECTED

3RD-PARTY

App wurde vom SteCo 23. Sept 20 nicht freigegeben. Grund: mögliche Datenspeicherung in der USA (via Gallery)


 


NO ASSESSMENT - OWN RISK



Provisioning

ACTIVATED

3RD-PARTY

App ist aufgeschaltet und kann genutzt werden




NO ASSESSMENT - OWN RISK



Allow Guest Users 

ACTIVATED

AZURE CONFIG

Funktionalität ist konfiguriert, externe User können eingeladen werden




NO ASSESSMENT - OWN RISK



Customer Lockbox

IN APPROVAL

M365 SECURITY FEATURE






NO ASSESSMENT - OWN RISK



ATP Advanced Threat Protection

ON HOLD

M365 SECURITY FEATURE

Steering Committee hat einem PoC zugestimmt; Durchführung voraussichtlich im 1. Quartal 2021  - (only test tenant)




NO ASSESSMENT - OWN RISK 



Good Notes

ACTIVATED

3RD-PARTY

Freigabe erfolgt - für Instruktionen hier klicken


 

 
NO ASSESSMENT - OWN RISK


STC Cloud Services App-Beurteilung v3 - GoodNotes.xlsx
Notability

ACTIVATED

3RD-PARTY

Freigabe erfolgt - Iür Instruktionen hier klicken



 

 
NO ASSESSMENT - OWN RISK


STC Cloud Services App-Beurteilung v3 - Notability.xlsx
EdWord

ACTIVATED

3RD-PARTY

Im Office-Store verfügbar


 

 
NO ASSESSMENT - OWN RISK



OneNote WebClipper

ACTIVATED

3RD-PARTY





 

 
NO ASSESSMENT - OWN RISK



Grammarly

REJECTED

3RD-PARTY

App wurde infolge Datentransfer in die USA und Einräumung weitgehender Nutzungsrechte an den 3rd Party Provider vom SteCo 28. Okt 20 nicht freigegeben 



 
NO ASSESSMENT - OWN RISK



Asana App

IN APPROVAL

3RD-PARTY





 

NO ASSESSMENT - OWN RISK



Flow

REJECTED

M365

Successor: Power Automate



NO ASSESSMENT - OWN RISK



Smart Cite (ReadCube Papers)

ACTIVATED

3RD-PARTY

Im Office-Store verfügbar


 

 
NO ASSESSMENT - OWN RISK



Azure Notebooks

IN APPROVAL

SERVICE





 




Mendeley Reference Manager / Cite

ACTIVATED

3RD-PARTY

Im Office-Store verfügbar


 

 
NO ASSESSMENT - OWN RISK



Zoom-Plugin

IN APPROVAL

3RD-PARTY

Unter Windows kann das Outlook-Plugin (mit Admin-Rechten) installiert werden. Aktuell ist der Bezug als Baramundi-Paket zur in Vorbereitung. Mac noch in Abklärung. Ansprechstelle für Zoom ist ID MMS.


 

 
NO ASSESSMENT - OWN RISK



Wrike

IN APPROVAL

3RD-PARTY





 

NO ASSESSMENT - OWN RISK



Language Tool

IN APPROVAL

3RD-PARTY


Abklären, ob dieses Add-in als Alternative für Grammarly benutzt werden könnte.

Just enabled for Matteo



Matteo

 

NO ASSESSMENT - OWN RISK



monday.com

IN APPROVAL 

3RD-PARTY

Anfrage für Integration zu Teams, OneDrive und Outlook 


 

NO ASSESSMENT - OWN RISK



Samsung Notes

ACTIVATED

3RD-PARTY

Muss von Administrator registriert werden, damit Nutzende später ihre Notizen auf ETH-OneDrive speichern können.


 

NO ASSESSMENT - OWN RISK


STC Cloud Software Beurteilung v4 - Samsung Notes.xlsx
Power BI

IN APPROVAL

M365

User Request ISG EE


 

 
NO ASSESSMENT - OWN RISK



Icons by Noun Project 

IN APPROVAL

3RD-PARTY





 

NO ASSESSMENT - OWN RISK



Synology NAS

IN APPROVAL

3RD-PARTY

Anfrage für Sync mit OneDrive for Business


 

NO ASSESSMENT - OWN RISK



PDF Expert

IN APPROVAL

3RD-PARTY



ETH Student D-USYS

(rtaparel@student.ethz.ch)


 

&  

NO ASSESSMENT - OWN RISK



Doodle 

REJECTED

3RD-PARTY

Abklärungen mit dem Doodle Support haben ergeben, dass Doodle aktuell unseren Set-up (sog. on-premises Betrieb) nicht unterstützt. Wir sind daher nicht in der Lage, Doodle als Add-in anzubieten.


 

 
NO ASSESSMENT - OWN RISK



Power Automate

ACTIVATED

M365






NO ASSESSMENT - OWN RISK



Trello Add-in for Outlook

REJECTED

3RD-PARTY

Kann nicht installiert werden wegen Hybridkonfiguration


 

NO ASSESSMENT - OWN RISK



Mentimeter (Powerpoint)

ACTIVATED

3RD-PARTY

Im Office-Store verfügbar.

Erfordert einen Account auf Mentimeter.




 

 
NO ASSESSMENT - OWN RISK



Samsung MyFiles

ACTIVATED


Muss von Administrator registriert werden, damit Nutzende später ihre Files mit ETH-OneDrive synchronisieren und speichern können.


 

NO ASSESSMENT - OWN RISK


STC Cloud Software Beurteilung v4 - Samsung MyFiles.xlsx
Nialli Workspace Web App

ACTIVATED

3RD-PARTY

Servers are in US and EU

https://www.nialli.com/legal/privacy-policy




 

 

NO ASSESSMENT - OWN RISK



Duden Mentor (Word Add-in)

ACTIVATED

3RD-PARTY

Im Office-Store verfügbar.

Benötigt einen Account auf Duden Mentor.




 

 
NO ASSESSMENT - OWN RISK



Power Apps

ACTIVATED

M365






NO ASSESSMENT - OWN RISK



Power Virtual Agents

IN APPROVAL

M365





 

NO ASSESSMENT - OWN RISK



Outlook Calendars for Confluence

IN APPROVAL

3RD-PARTY

Wahrscheinlich nicht möglich, weil die Kalender für die M365 nicht erreichbar sind


 

NO ASSESSMENT - OWN RISK



Trello App for MS Teams

OPEN

3RD-PARTY

MS TEAMS



Edwin Zea

 

NO ASSESSMENT - OWN RISK



Calendly

OPEN

3RD-PARTY

Calendly kann technisch nur an Outlook mit on-prem Exchange angebunden werden, wenn der Dienstleistung der Username und das Passwort anvertraut werden, was laut Richtlinien verboten ist (streng vertrauliche Daten). Sobald auf Exchange online umgestellt wird, ist eine sichere Anbindung - ohne Speicherung der Credentials - möglich und kann freigeschaltet werden
Rok Roškar, Thomas Brenner

NO ASSESSMENT - OWN RISK



Help Desk Plus 

OPEN

3RD-PARTY

Es handelt sich um eine SharePoint Erweiterung. 
Pascal Zehnder

NO ASSESSMENT - OWN RISK



Microsoft Viva

OPEN

M365



Gianni Antonitti

 

NO ASSESSMENT - OWN RISK



Microsoft Viva Learning (Seeded)

ACTIVATED

M365

MS TEAMS

Es handelt sich um eine Teams App, welche Learning/Training-Videos von Microsoft und LinkedIn Learning bereitstellt

CSC

 

NO ASSESSMENT - OWN RISK 



Azure DevOps app for MS Teams

ACTIVATED

MS TEAMS

Es haldelt sich um Azure DevOps for MS Teams

CSC

 

 
NO ASSESSMENT - OWN RISK



Incoming Webhooks

ACTIVATED

MS TEAMS

Senden von Daten an einen Teams-Kanal über einen Webhook

CSC

 

 
NO ASSESSMENT - OWN RISK



Channel Calendar

ACTIVATED

MS TEAMS

Kalender für Teams-Kanäle

CSC

 

 
NO ASSESSMENT - OWN RISK



Signals Notebook Standard

OPEN

CLOUD PRODUCT

Part of Site Subscription of CHEM DRAW from Perkin Elmer

CSC

 

NO ASSESSMENT - OWN RISK



Power BI App for Teams

ACTIVATED

MS TEAMS

M365




CSC

 

 

NO ASSESSMENT - OWN RISK



Paper Pile

ACTIVATED

GWS MARKETPLACE

3RD-PARTY

Servers are in US and EU (AWS)

https://paperpile.com/privacy/



CSC

 

NO ASSESSMENT - OWN RISK



Priority Matrix

IN APPROVAL

M365

Permissions for email and calendars



CSC


NO ASSESSMENT - OWN RISK





Status

OPEN

= Neu erfasste App /Add-In

IN APPROVAL

= Technische Anforderungen der App / des Add-Ins müssen noch geklärt werden.

ON HOLD

= Steering Committee hat zugestimmt. Umsetzung wird zu späterem Zeitpunkt umgesetzt. Details in der Beschreibung.

APPROVED

= Vom Steco Committee zur Freigabe genehmigt.

ACTIVATED

= App / Add-In wurde freigeschalten

REJECTED

= Vom Steco Committee zur Freigabe abgelehnt oder wegen technischen Problemen nicht möglich freizugeben. Details in der Beschreibung.

Typ

M365

= M365 Apps / Add-Ins

MS TEAMS

= App for MS Teams

3RD-PARTY

= 3rd Party App / Add-Ins

M365 SECURITY FEATURE

= M365 Security Feature

SERVICE

= Azure Service

CONFIGURATION

= Org. Wide Configuration Setting

 


General information on the activation of add-ins 

We repeatedly receive requests regarding the activation of add-ins in the Microsoft 365 environment. In December 2020, in-depth clarifications were carried out in this regard.

As is well known, ETH still operates its Mail Exchange infrastructure on-premise (in its own data center). In order to talk to the cloud services of M365, the so-called hybrid mode was put into operation. 
We have discussed different variants with specialists from IT services, Microsoft and a specialized company, how we can still use add-ins.
Unfortunately, we have not made any progress in this regard. With the current setup, as it is operated at ETH, the connection is not possible. Reason: an online exchange account is required for both the admin and the user. 

Currently, our hands are tied here. As long as the Exchange infrastructure is not completely moved to the cloud, we cannot offer a solution for the connection of such add-ins.

Thank you for your understanding
Cloud Service Center - Jan 6, 2021

Apps for Microsoft 365


Apps can be used in the context of Microsoft 365 and embedded in teams. They help you improve usability. Thanks to certain apps, you no longer have to leave teams to complete upcoming tasks. The activation of apps at ETH is controlled centrally and has to meet certain standards.


Use of apps

  • Call the following link  http://office.com/signin or https://admin.microsoft.com  and log in with your ETH user name.

  • On the Office 365 homepage, select the app launch field at the top left.  App-Startfeld 
     
  • Click on the app you wish to use..

  • Note: If you don't see the option you want, you may need to select All Apps.



Use of the app / Integration into Teams

Most apps can be called up from and integrated directly into teams. 

In the navigation on the left, click on the three dots (further options). The available apps are displayed there. Click e.g. on planner; Planner is now displayed as a separate navigation point. If you right-click on it, you can "pin" this app to your navigation.

You can also integrate apps directly into a team. Use the + sign at the end of the horizontal navigation

 

Select the app you wish to integrate in your channel. This app will now be permanently be displayed in the navigation of the channel. 

Service description Stream


Description and customer benefit

Microsoft Stream is an app that enables you to watch and share videos recorded by employees and students. It facilitates the realisation of online meetings, training courses and other events.

Customer groups / costs / ordering (installation)

Stream is free of charge. A Microsoft 365 subscription is required. No installation is necessary. Proceed as follows for the use:

No installation is required in order to be able to use the Stream app.


Weblink

https://www.microsoft.com/de-ch/microsoft-365/microsoft-stream

Service description Forms


Description and customer benefit

Microsoft Forms allows you to quickly and easily create custom quizzes, polls, questionnaires and more. Authors can define the settings in Microsoft Forms in such a way that users from outside ETH can also respond to surveys. In this case, users submit their responses anonymously. If necessary, respondents can be asked to enter their name (s) in the questionnaire.

Customer groups / costs / ordering (installation)

The use of forms is free. It requires a Microsoft 365 subscription. No installation is necessary.

Weblink

https://support.microsoft.com/en-us/forms


Service description 'Task by Planner and ToDo'


Description and customer benefit

In the app called "Task by Planner and ToDo" you can arrange tasks and organize them on a board. For example, the tasks can be displayed according to status or the processor to whom they were assigned. To update the status or change an assignment, simply drag and drop the tasks into another column. With the help of the app it is possible to manage tasks in lists or boards (which can be used together with other team members). The tasks can be edited as needed and e.g. checklists, attachments and appointments can be managed per task-card.

Customer groups / costs / ordering (installation)

The use of Task by Planner and ToDo is free of charge. A Microsoft 365 subscription is required. No installation is necessary. A team owner can add Planner to their team.

No separate installation is necessary.

Weblink

https://www.microsoft.com/de-ch/microsoft-365/business/task-management-software

Service description Whiteboard

Description and customer benefit

The "Whiteboard" web app works like a digital tablet for handwritten notes that can be entered using a mouse, touchpad or pen. In an online meeting, different users can write or draw on the whiteboard at the same time. This helps to collect ideas or to create mind maps in a team. Every whiteboard created is automatically saved in the cloud and can be shared with others via a link.


Customer groups / costs

The use of whiteboard is free of charge. A Microsoft 365 subscription is required.


Installation on Windows devices

  1. Call the following link at https://www.microsoft.com/de-ch/microsoft-365/microsoft-whiteboard/digital-whiteboard-app
  2. Select Windows as the operating system
  3. Click Download and follow the instructions; During the process, you will be asked to log in with your ETH username.


Installation für iOS Devices

Download Microsoft Whiteboard from the App Store to your iOS device (requires Apple iOS 9 or higher, iPhone 5s or higher, iPad Mini 3 or higher, iPad Air or iPad Pro) and log in with your ETH username. 


Integration of whiteboard in Team-meetings

The whiteboard app can be activated directly during an online meeting. Just click on "Share" in the control block. In the lower part of the screen the various options for what you want to share are now displayed. The whiteboard app is displayed on the right side.

Click on it and now the meeting participants will see Whiteboard. You are now able to invite participants to work on the whiteboard simultaneously.


Update March 2021:
Microsoft Whiteboard has been available for some time in Microsoft Teams meetings, and now can be added as a tab to a Teams channel. Add a whiteboard the same way you’d add most tabs, by clicking + then selecting the Whiteboard app. Whiteboard functionality is available directly in Teams, and for more intensive use, like drawing or writing with a stylus or pencil on iPads or Windows tablets, you can open your board in the Whiteboard app.

Weblink

https://www.microsoft.com/en-gb/microsoft-365/microsoft-whiteboard/digital-whiteboard-app

Service description Wiki

Description and customer benefit

Wiki is one of the standard apps that is automatically supplied when creating a channel. It corresponds to a simple notebook. The quick access wiki pages in Microsoft Teams are structured similarly to the notebooks in Microsoft OneNote. OneNote is also automatically included in every team. However, OneNote offers significantly more functionalities for collaboration. This ranges from better overview, more formatting functions to more options to insert content - and you can also search the content in OneNote, unlike the teams wikis, at any time. This makes OneNote the ideal place for documenting projects and activities in a company, while the wikis are primarily used for quick access to information within a team channel.

The wiki app is a simple way to share information in one place. As soon as the information content becomes more extensive, we recommend using One Note.

Customer groups / costs / ordering (installation)

The use of wiki is free. A Microsoft 365 subscription is required. No separate installation is necessary.

Service description Shift

Description and customer benefit

With the help of the Shift app, managers and employees can manage their schedules, plan shifts and days off or swap shifts.

Customer groups / costs / ordering (installation)

The use of Shift is free. A Microsoft 365 subscription is required. No separate installation is necessary.

https://support.microsoft.com/en-us/office/what-is-shifts-f8efe6e4-ddb3-4d23-b81b-bb812296b821

Service description One Note

Description and customer benefit

Windows users have two versions of OneNote available. What is the difference between these two OneNote applications?

  • OneNote (formerly "OneNote 2016") is the free desktop app that can be run on all supported versions of Microsoft Windows and is part of Office 2019 and Microsoft 365. 
  • OneNote for Windows 10 is the OneNote app, which is preinstalled on all versions of Windows 10 and can also be downloaded for free from the Microsoft Store.


Installation

OneNote for Windows 10 is not integrated in the Microsoft 365 package for Windows, which support organisations distribute and install via baramundi. OneNote (formerly “OneNote 2016”), however, is the premium desktop client for OneNote. This client offers more functions and is more complex than the universal app version, which has been optimized for use on mobile devices. OneNote (formerly “OneNote 2016”) is installed by default.

The OneNote app can be downloaded from the store (download link for OneNote app). In this app, the data can only be saved in the MS cloud. At the same time there is the above mentioned OneNote (formerly "OneNote 2016") of the office suite for on-premise notebooks, which among other things are also stored on network shares.
 

Weblink (in German)

https://support.microsoft.com/de-de/office/welche-unterschiede-bestehen-zwischen-den-onenote-versionen-a624e692-b78b-4c09-b07f-46181958118f


Important note

According to the cloud instructions from our legal department, the OneNote app for Windows 10 may not be used to store confidential data.
Please also note that there is (currently) no OneNote version that combines both worlds (cloud and on-premise).

Conclusion: If you want to use both versions, you have to work with both OneNote applications in parallel.

Customer groups / costs / ordering (installation)

Both OneNote (formerly “OneNote 2016”) and OneNote for Windows 10 are available to all users free of charge.

Service description OneNote Web Clipper

Description and customer benefit

OneNote Web Clipper is a free extension for the most popular browsers. Whether Chrome, Firefox, Safari or Edge: After installing the Web Clipper in your browser, you can save the entire, currently loaded website, a specific area, an individual article or just the URL in OneNote.

Video how to use OneNote Web Clipper


Weblink 

https://www.onenote.com/clipper

Customer groups / costs / ordering (installation)

OneNote Web Clipper is available to all users free of charge. The user can carry out the installation her-/himself.

Service description Notability / GoodNotes 

Description and customer benefit

For users who mainly create handwritten notes on their mobile device, there are a variety of apps such as GoodNotes or Notability. Both apps are well coordinated with the Apple Pencil. Microsoft offers the option of synchronizing data from the Notability or GoodNotes app on OneDrive.

Customer groups / costs / ordering (installation)

The user bears the costs for the acquisition of the app himself.

How to set up the synchronization from the Notability/GoodNote-app to OneNote

  1. Open the browser and go to https://myapps.microsoft.com and log in with your ETH user name and password. 


  2. On the screen that appears, click the three dots in the upper right corner.




  3. Click the "Add Self Service Apps" button




  4. The list with the available apps appears - click on the app that you want to integrate and then on "Add".




  5. Confirm your selection by clicking on "Add" again




  6. The app you added now appears in the "All apps" list (in this example, Notability)





  7. Switch to the app on your mobile device (in this example Notability) - and click on the symbol for settings in the lower left corner.




  8. Select the "OneDrive" option in the "Auto Backup" menu




  9. Log in with your ETH user name and password (Note: the screen may differ between GoodNote and Notability and depending on the device used)




  10. In your OneDrive you will now find a folder with the name of the respective app you are synchronising (in this example Notability)


Service description ToDo (cannot be used)

Please note that this app is not available for users with an ETH account. 

Description and customer benefit

The ToDo app helps users to manage their tasks better and provides an overview of their daily tasks. Users can enter their tasks manually themselves or import from Outlook or Planner. 

Weblink

https://todo.microsoft.com/tasks/


Note:

This app requires an online Exchange mail account. This is not possible with the current set-up. At ETH a so-called hybrid mode is in use. This means that the users' mail accounts are operated on-premise. Therefore the ToDo-App can unfortunately not be used.

Service description Edu Class/Staff Notebook (currently not in use)

Description and customer benefit

With the Edu Class Notebook, Microsoft has released an extension for OneNote that is tailored to the educational sector and corresponds to the ideas of a virtual classroom. Teachers can use it to structure, organize and manage their lectures/courses in one application. The Edu Class Notebook simplifies the exchange of data, worksheets and other media as well as communication within the team. It offers a wide range of possibilities for both individual student support and collaboration work. No additional application needs to be installed and the training effort for users of OneNote is low.

The Edu Class Notebook is divided into three areas:

  • Content library
    this is the location to store teaching material. Teachers can add, edit or delete items. Students have read access, but cannot actively edit anything here.
  • "Student notebook"
    this is the individual storage location for each course participant. Teachers can add, edit or delete elements. Content can be corrected or individual comments can be entered. Worksheets can be distributed to all or only to some of the students. Each student works in his/her own notebook and cannot view other students' notes.
  • Group notebook
    Teachers can add, edit or delete items. Students authorized by the teacher can read, add, edit, or delete items. Any number of group notebooks can be created as required.


The Edu Staff Notebook corresponds to the functionalities described above, but can be used for educational staff.


Customer groups / costs / ordering (installation)

The use of Edu Class/Staff Notbooks is free of charge. It requires a Microsoft 365 subscription based on educational licence. No installation is necessary. 

Service description Microsoft Fotos

Description and customer benefit

You can use Microsoft Fotos to edit and manage photos and videos. A video can also be created from selected content. In addition, existing videos can be optimized with the editor.
Microsoft Fotos is not directly integrated into teams, but is accessed directly via the app. To do this, enter the term "Fotos" in the search field and then log in with your ETH user name.

Customer groups / costs / ordering (installation)

The app is available to all users and is free of charge. A Microsoft 365 subscription is required within ETH Zurich. No installation is necessary. 

Service description Viva Learning

Description and customer benefit

Viva Learning is a central learning hub in Microsoft Teams that allows you to learn and integrate skills seamlessly into your day. In Viva Learning, you and your team can discover, share, recommend, and learn from content libraries provided by both your organization and partners. You can do all of this without leaving Microsoft Teams.
125 training courses from LinkedIn Learning are available free of charge, but require a LinkedIn login and a LinkedIn Learning subscription (this can be obtained from the IT Shop).

Installation

You can activate the Viva Learning App yourself within teams. In the left navigation, click on the apps icon at the bottom and then select Viva Learning by clicking on it. In the following screen, click the 'Open' button to launch the app. You can 'pin' the app by right-clicking on the Viva Learning icon. This will permanently integrate the app into the left navigation.

Weblink

https://support.microsoft.com/en-gb/office/viva-learning-overview-01bfed12-c327-41e0-a68f-7fa527dcc98a 

Important Note

Please note that for users of ETH Zurich the so-called Viva Learning seeded version is activated. This does not include all functions that are available in the premium version. 

Service description Provisioning App

Description and customer benefit

With the provisioning app, we give all MS teams users the opportunity to create a team themselves in the future. There are a few steps to go through in the provisioning app. The users have the possibility to choose between 6 different templates and are then guided through the process. The parameters of the teams created in this way can also be changed subsequently by the owners.

=> Information about the Provisioning App

Customer groups / costs / ordering (installation)

The app is available to all users and is free of charge. A Microsoft 365 subscription is required within ETH Zurich. No installation is necessary.

Service description Incoming Webhooks

Description and customer benefit

Incoming Webhooks enables external apps to share content in Teams channels. These webhooks are used as tracking and notification tools. They provide a unique URL to which you can send JSON payloads with a message.

=> https://docs.microsoft.com/en-us/microsoftteams/platform/webhooks-and-connectors/how-to/add-incoming-webhook

To remove a webhook from the channel, open the "..." menu in their channel and select "Connectors". A pop-up will open with the navigation item "Configured" on the left. Under this item you will find all your configured webhooks, which you can remove here. A complete description can be found here: https://docs.microsoft.com/en-us/microsoftteams/platform/webhooks-and-connectors/how-to/add-incoming-webhook#remove-an-incoming-webhook

Customer groups / costs / ordering (installation)

The app is available to all users and is free of charge. A Microsoft 365 subscription is required within ETH Zurich. No installation is necessary.

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