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Created by
Unknown User (reesr) on Jan 23, 2020
1 minute read
General terms
- Listed here are details extracted from standardized policies and copyright agreements that are freely available online. However, we do not assume any liability for this information and generally recommend checking the publishing contracts again with regard to copyrights.
- In case you have agreed to deviating terms with the publisher please check your copyright agreement and follow the respective terms. To obtain permission to use a different version, shorten the embargo period, or the like, contact the publisher. Most publishers handle permissions with help of the RightsLink service by the Copyright Clearance Center.
- Some (not all) publishers have different policies for self-archiving and re-use depending on the publication type: journal article or book chapter. While this list focuses on policies that cover journal articles some policies for book chapters are also included. Please check carefully whether the described policy applies to your type of contribution.
- You might be able find information about self-archiving guidelines of publishers not included in the list in the Open Policy Finder
- If your article was published open access under a Creative Commons Licence, there are a wider re-use options.
- For an explanation of the terms preprint, AAM etc. go to the page Self-archiving.
- Prior publication regulation: Many academic publishers nowadays accept articles for publication, even if they have already been published online as part of an open access dissertation. Similar to how preprints are treated, online disssertations often also do not count as "prior publication" according to many publihers's policies. see also: Discussion document on best practice for issues around theses publishing (by the Commitee on Publication Ethics)
Referencing (to be) published parts in a cumulative thesis
If doctoral students use a published or submitted article in their cumulative thesis, documentation is required regarding where this article was or will be published. This documentation must adhere to the standards of academic referencing. You must always give a proper, full citation and use the DOI to link to the published version of your paper used in the cumulative thesis. If the article was published open access under a Creative Commons license, you should also add a link to the respective license. Additionally, we recommend adding the current publication status of each of your papers (e.g., published, accepted, under review, in preparation). References are usually added at the beginning of the respective chapter the paper is used in, either in the main text or in a footnote.
Examples:
- This chapter is published as: Prescott, A. B., & Pelletier, J. D. (2025). Climate‐Driven Changes to Suspended‐Sediment Yields by the End of the Century. Earth’s Future, 13(9). https://doi.org/10.1029/2025ef006125 under CC BY 4.0 (https://creativecommons.org/licenses/by/4.0/)
- This chapter is accepted for publication in "Nature Communications"
- This chapter is submitted to "IEEE Access"
- This chapter is in preparation for submission to "Journal of Geophysical Research: Atmospheres"
- This chapter is in preparation for submission to a scientific journal
If an additional description of the doctoral student's contribution to the research and authorship of an article is needed for co-authored outputs and is not already included in the article's text, the Contributor Role Taxonomy (CRediT) (https://credit.niso.org/) can be used to describe the key types of contribution typically made to the production and publication of research outputs, such as research articles.
Publishers' policies on cumulative doctoral theses
The following table gives an overview of the most important publisher's policies on integrating content into doctoral theses.
Provision of ETH Zurich
According to the valid Doctoral Regulations and the Implementation Regulations of ETH Zurich, the use of the published article version (publisher's version pdf) is not allowed.
Licence & Acknowledgement
The following list is distributed under a Creative Commons Public Domain Dedication (CC0). It was originally retrieved from the Publisher thesis policies list provided by TU Berlin.
| Publisher | Reuse permitted in doctoral theses for... | Special requirements | Prior publication regulation (e.g. will the publisher accept your article even if you have already posted it online as part of your open access theses?) | Source | Last checked |
|---|---|---|---|---|---|
| AAAS (American Association for the Advancement of Science) |
| Include fixed statement: "This is the author’s version of the work. It is posted here by permission of the AAAS for personal use, not for redistribution. The definitive version was published in [Science Journal Title] on [Volume number and date], DOI: [insert DOI number]." | 2025-01-21 A.D. | ||
| ACM (Association for Computing Machinery) |
| permitted | https://authors.acm.org/author-resources/author-rights | 2025-01-21 A.D. | |
| ACS (American Chemical Society) |
|
| Journals have different policies on prior publication, cf. | Frequently Asked Questions about the ACS Journal Publishing Agreement | 2025-01-21 A.D. |
| AGU (American Geophysical Union) |
| Required information see link to publisher. | Author Policies | AGU | 2025-01-21 A.D. | |
| AIP (American Institute of Physics) |
|
| permitted | Permissions - AIP Publishing LLC | 2025-01-21 A.D. |
| AMS (American Mathematical Society) |
|
| permitted | AMS Copyright Policy | 2025-01-21 A.D. |
| APA (American Psychological Association) |
|
| APA Journals® Internet Posting | 2025-03-23 A.D. | |
| APS (American Physical Society) |
| Include APS copyright credit line ("© [YEAR] American Physical Society") and bibliographic citation | APS Copyright Policies and Frequently Asked Questions | 2025-01-21 A.D. | |
| ASBMB (American Society for Biochemistry and Molecular Biology) |
| Use publisher's citation guidelines. | n.a. | 2025-01-21 A.D. | |
| ASCE (American Society of Civil Engineers) |
| Citation and link must be included | n.a. | https://ascelibrary.org/author-center/rights-permissions#authors-material | 2025-01-21 A.D. |
| ASM (American Society for Microbiology) |
| Use publisher's citation guidelines. | 2025-01-21 A.D. | ||
| ASME (American Society of mechanical engineers) |
| author must obtain publisher's permission | author must obtain publisher's permission | 2025-001-22 A.D. | |
| Böhlau |
| n.a. | n.a. | Self Archiving Policy | 2025-01-24 A.D. |
| Brill |
| n.a. | n.a. | Self-Archiving Rights | 2025-01-24 A.D. |
| Cambridge University Press (Books) |
| Include fixed statement: "Reprinted with permission. This material has been published in [Title] by / edited by [Author / Editor]. This version is free to view and download for personal use only. Not for re-distribution, re-sale or use in derivative works. © insert copyright holder." | n. a. | Green Open Access Policy for Books | 2025-02-06 A.D. |
| Cambridge University Press (Journals) |
| include fixed statement: "Reprinted with permission. This article has been published in a revised form in [Journal] [http://doi.org/XXX]. This version is free to view and download for private research and study only. Not for re-distribution, re-sale or use in derivative works. © copyright holder." | n.a. | 2025-02-06 A.D. | |
| Copernicus |
| n.a. | permitted | Licence and copyright agreement | 2025-01-22 A.D. |
| De Gruyter |
| for book chapters: The original source of the published text must be identified and a link to the publisher's homepage or a linked DOI of the chapter is required. for articles (recommended): add the statement: “This is an [ Original/Accepted Manuscript] of an article published by De Gruyter in [JOURNAL TITLE] on [date of publication], available at http://wwww.degruyter.com/ [Article DOI]” | permitted | 2025-02-06 A.D. | |
| Edward Elgar |
| Citation: The final version is available in [insert book title] edited by [insert editor(s) or author(s)], published in 20xx by Edward Elgar Publishing Ltd http://dx.doi.org/10.4337/978XXXXXXXXXX.000XX | n.a. | 2025-02-06 A.D. | |
| ECS (Electrochemical Society) |
| n.a. | n.a. | 2025-02-06 A.D | |
| Elsevier |
| n.a. |
| 2025-02-25:ms | |
| Emerald |
| n.a. | n.a. | Emerald author rights | 2025-02-25:ms |
| Frontiers |
| n.a. |
| Frontiers | Policies and publication ethics | 2025-02-25:ms |
| GSA (Geological Society of America) |
| Please provide the bibliographic citation and the GSA copyright credit line on an appropriate page. | n.a. | 2025-02-25:ms | |
| IAEE (International Association for Energy Economics) |
| Please cite and indicate the source properly. | n.a. | Publishing Agreement Green Open Access EJ IAEE Publishing Agreement | 2025-02-25:ms |
| IEEE |
| Include fixed statement: "© 20xx IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works." | permitted | 2025-02-25:ms | |
| IGI Global |
| n.a. |
| IGI Global Scientific Publishing Fair Use Policy | 2025-02-25:ms |
| IOP (Institute of Physics) |
| Include statement: "This is the Accepted Manuscript version of an article accepted for publication in [NAME OF JOURNAL]. IOP Publishing Ltd is not responsible for any errors or omissions in this version of the manuscript or any version derived from it. The Version of Record is available online at [insert DOI]." | n.a. | Author Rights Policy (subscription articles) | 2025-02-25:ms |
| IWA Publishing |
|
| n.a. | IWA Publishing: Rights and Permissions | 2025-02-25:ms |
| Lippincott Williams & Wilkins (Wolters Kluwer) |
|
| n.a., please contact the responsible editor before submission | 2025-02-25:ms | |
| Mary Ann Liebert |
|
| n.a. | Author Information Submission Guidelines and Self-Archiving Policy | 2025-02-25:ms |
| MDPI (Multidisciplinary Digital Publishing Institute) |
| n.a. | permitted | MDPI Open Access Information and Policy | 2025-02-25:ms |
| Nature portfolio |
|
| permitted "If part of a contribution that an author wishes to submit to a Nature Portfolio journal has appeared or will appear elsewhere, the author must specify the details in the covering letter accompanying the Nature Portfolio submission." | Nature author licence policy | 2025-02-25:ms |
| Optica Publishing Group (Optical Society of America, OSA) |
|
| permitted | Author Resources: Copyright Transfer and Licensing Information (optica.org) | 2025-02-25:ms |
| Oxford University Press (Books) |
|
| n.a. | Author reuse and self-archiving | 2025-02-18:ms |
| Oxford University Press (Journals) |
|
| generally permitted, managing editor should be informed | Author self-archiving policy Embargo periods per journal Publication Rights Policies | 2025-02-18:ms |
| PLOS (Public Library of Science) |
| n.a. | permitted | 2025-01-22 A.D. | |
| PNAS (Proceedings of the National Academy of Sciences of the U.S.A.) |
| Provide a link to the work on PNAS.org and include a copyright statement | n.a., please contact the responsible editor | 2025-02-18:ms | |
| Routledge |
|
| Policy unknown → managing editor should be contacted | Publishing Open Access Books: Chapters | 2025-02-18:ms |
| RS (Royal Society) |
| Citation and link must be included; AAMs (AAM) can even be included in theses with CC-BY license, if applicable | Permitted | Preprints, accepted author manuscripts and embargoes | 2025-02-18:ms |
| RSC (Royal Society of Chemistry) |
| Acknowledgement must be included: "Reproduced from Ref. XX with permission from the Royal Society of Chemistry" | Permitted | Licences, copyright & permissions, Our processes & policies, | 2025-02-18:ms |
| SAGE |
| DOI and fixed statement must be included: "Author(s), Contribution Title, Journal Title (Journal Volume Number and Issue Number) pp. xx-xx. Copyright © [year] (Copyright Holder). DOI: [DOI number]." | generally permitted, except for some journals (cf. journal exceptions), follow directions for Prior Publication | Journal Author Archiving Policies and Re-Use, Copyright and Permissions | 2025-02-18:ms |
| SIAM (Society for Industrial and Applied Mathematics) |
|
| only for preprint versions permitted | 2025-02-18:ms | |
| SEG (Society of Exploration Geophysicists) |
| Authors enjoy the right to prepare and hold copyright in derivative publications based on the paper provided that the derivative work is published subsequent to the official date of the original paper's publication by SEG. | n.a. | 2025-02-18:ms | |
| SPIE (Society of Photo-Optical Instrumentation Engineers) |
| Must include the following information:
| n.a. | https://www.spiedigitallibrary.org/article-sharing-policies | 2025-02-18:ms |
| Springer |
| Copyright Statement (journal article):
| Please check the Copyright Transfer Statement (CTS) or Licence to Publish (LTP) that you have signed with Springer Nature to find further information about the reuse of your content. Inclusion of submitted but unpublished articles in theses is not permitted. | 2025-01-29:ms | |
| Taylor & Francis |
| Copyright statements:
| Permitted for preprints | Sharing versions of journal artlices | 2025-01-29:ms |
| Thieme |
|
| not permitted: "Thieme Publishing Group will not accept material for publication in a journal that has previously been published elsewhere." | 2025-01-29:ms | |
| Wiley |
| Copyright statements
| generally permitted, some journals have deviating rules → check policy for individual journal or contact its managing editor | Wiley FAQ licensing and copyright, Wiley Self-archving policy, CTA Sample, ELA Sample | 2025-01-29:ms |
| Wiley-VCH |
| Copyright statements
| Policy ambiguous → recommended to contact managing editor | Copyright Transfer Agreement Author Compliance Tool | 2025-01-29:ms |
| World Scientific |
| Copyright statements
| permitted (include statement) | Author Rights | 2025-01-29:ms |
